For Employees: Reporting Covid-19 Illness
Educational Services, Inc. (ESI) supports the data provided by the Secretary of Health and Human Services (HHS) declaring the COVID-19 outbreak a public health emergency. This crisis has also been declared a national emergency by the President of the United States and a global pandemic by the World Health Organization (WHO). The current information from the Centers for Disease Control and Prevention (CDC) is that person-to-person transmission occurs during close (within 6 feet) contact with a person infected with COVID-19, primarily from respiratory droplets produced when the infected person coughs or sneezes.
ESI is committed to ensuring the health and safety of all its employees. Employees of ESI are to report exposure to or a diagnosis of COVID-19 to Kim Gibbs, the Human Resources Officer, at ESI. The report can either be made confidentially by phone at 480-840-7453 or email to firstname.lastname@example.org. The report will be filed separately in a private medical file. The U.S. Equal Employment Opportunity Commission (EEOC) provides that ESI, as a staffing agency, may inform the client for whom the employee works of the confirmed exposure to or diagnosis of COVID-19. This is so the client can determine possible contact with any other employees or students of the client.
The ESI Human Resources Officer will follow up with employee making the report of exposure or diagnosis. The following questions will be asked of employee during call:
- Do you currently have a positive result for, or other diagnosis with, COVID-19?
- Do you have any of the symptoms of infection associated with COVID-19 such as a fever of 100.4°F or higher, cough, shortness of breath, or sore throat?
- Have you had “close contact”, as defined by the CDC, with anyone who has tested positive for or been diagnosed with COVID-19 infection within the preceding 14days?
- Have you been asked to self-quarantine by a health official within the preceding 14 days?
- Have you traveled to, or stopped over, in an area for which the CDC has issued a Level 3 travel health notice?
- Are you considered in the “high risk” classification by the CDC for COVID-19 infection, meaning over the age of 60, pregnant, or suffering from diabetes, lung disease, heart disease, asthma, HIV, or similar condition?
We realize that many employees might have concerns and curiosities regarding COVID-19 exposure, and not all reports to the ESI Human Resources Officer will meet the criteria for proving a legitimate exposure risk. However, when it is determined that an employee has either been exposed to or diagnosed with COVID-19, the employee will be expected to self-quarantine for 14 days per the CDC guidelines.
During a COVID-19 diagnosis or exposure, it is critical the employee does not report to work while they are ill and/or experiencing the following symptoms: fever, cough, sneezing, sore throat, runny or stuffy nose, body aches, headaches, chills and fatigue. Currently, the CDC recommends that anyone with COVID-19 remain at home at least 24 hours after they are free of fever (100°F) or signs of a fever without the use of fever-reducing medications. Employees who report to work ill will be sent home by client HR personnel, in accordance with these guidelines.
Before returning to work, the employee must contact the ESI Human Resources Officer to (1) provide a return to work notification from their health care provider or (2) participate in a discussion to assess their improved condition in order to return to work under the CDC guidelines. The ESI Human Resources Officer will communicate the approval to return to work with the client HR personnel.